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March 2016

Tips for requesting your student's records

Here are some tips and a sample for requesting your student's records:

  • Create a basic school letterhead using the name of your private school
  • Sign not as the parent but as the private school director or administrator
  • Simply state that you are requesting the cumulative file for the student be sent to you at the provided address
  • You may mail this return receipt requested if you wish to be sure the school receives it.

Example:

Dear [School registrar or principal],

Please consider this an official request for the cumulative school records for [student's name]. Please mail the records to [school name] at the address listed below:

[address]

Thank you for your prompt attention to this request. Please submit any questions in writing.

[Signature + Title, Private School Director or Private School Administrator]